When squabbles break out over who is going to be in charge of a project, or a particular part of a project, your business is in trouble. Yet, when people are arguing over a task each person wants to do, you can grin a little and be thankful for their enthusiasm. The former is easier to solve as a stamp of authority as leader will quell any disharmony and chances for power. On the other hand, the latter problem is a little bit more complex, as it pertains to an everyday issue of work allocation. They’ll also be workers who are bitter that they weren’t considered as part of a task in their favoured role. Hence, deciding on one person and being done with it, isn’t prudent at all. And there is perhaps the highlight of the problem, how do you allow multiple people to work on the same project, doing the same task? Overlapping is common, and frustration is just the same. Here’s how you can limit confusion when you require more than one person to perform the same job.
Schedule the work
Large corporations can afford to have complex work rota systems, that have endless features to help them stay organised. For a small to medium-sized enterprise, these systems are an extra cost that need not weigh you down. Microsoft Excel can be used for many things, including scheduling work for individual employees and departments. You simply assign work to an employee or team members, and through a timing and colour-coded system, you can keep track of who is doing what, and when something is due to be completed. Thankfully, you need not pay someone to do this for you, because after taking advanced Excel training, you will be able to make tables, rotas, spreadsheets and more. These schedules can be designed in such a way, that they automatically update or can be updated by those performing the tasks. You have more control and employees can communicate with each other regarding the schedule and job task in real-time.
Assigning staff members work is fraught with its own issues of who deserves what task, and who should be in charge of what. However, another way to limit the confusion in the normal work day is to have midday meetings. These can last anywhere from 30 to 15-minutes. Short and sharp, this gives workers an opportunity to bring up any issues that they have been trying to sidestep around. Often times, employees cannot bring up every little concern, despite being legitimate and hampering the speed and efficiency of work being completed. Any questions employees might have can also be answered in this short meeting. A manager and of course the business leader can conduct these meetings. You need not hold these meetings every day, but 2 or 3 times a week instead to not stop work when everything is going fine.
Confusion in the workplace directly stamps on the throat of productivity. Workers are having to waste their time getting clarifications instead of getting on with the tasks they have been set. Implement a work scheduling software and keep addressing their concerns throughout the week in small and short update meetings.